Through a comprehensive service model and integrated approach, Vinay Academy helps clients identify and negotiate numerous cost saving opportunities.
Exceptional service with demonstrated results.
Vinay Academy's Corporate Real Estate Advisory Services team combines the resources and experience of top professionals in portfolio strategy, site selection and incentives, lease escalation and utility audits, construction oversight, and janitorial audit and advisory services to provide a comprehensive suite of real estate-focused savings opportunities.
Our seamless integration of these capabilities allows us to provide holistic, end-to-end services that drive efficiencies and have resulted in client cost savings. At each step in the process, our team works collaboratively to uncover overlooked savings opportunities and to provide our clients with the guidance necessary to monetize all available benefits.
Identifying the right opportunities.
Real estate and facilities management continues to be one of the most overlooked operating costs evaluated at an enterprise level. With an average space utilization rate of only 40 to 60 percent and increased pressure to streamline efficiencies and cut costs, organizations are now placing significant focus on portfolio strategy and expense optimization.
Vinay Academy's seasoned real estate professionals bring independent, conflict-free capabilities to help clients formulate strategies that align real estate portfolios with business objectives – addressing not only current needs, but future goals, as well.
Through a combination of benchmarking, analysis, and restructuring, we evaluate the composition of each real estate portfolio and support the successful implementation of services designed to optimize performance. Our sophisticated, proprietary methodology provides reliable, industry-specific data used for the critical analysis of clients’ real estate assets in real time.
Utilizing our extensive understanding of alternative operating models, cost structures, and portfolio management, our methodology streamlines – and significantly expedites – the benchmarking process. It also provides a deep dive on various factors such as cost, utilization, productivity, and flexibility. Our experienced team audits all real estate and facilities management vendor master service agreements to ensure financial terms and conditions have been met. Our goal is to achieve statutory, contractual, and operational compliance by bringing complete objectivity to the process and mitigating risk. This comprehensive approach allows Vinay Academy to develop peer-to-peer comparisons and identify opportunities to improve efficiencies and lower costs.
Whether guiding clients through a sourcing process tailored to meet company-specific objectives or crafting facility management RFP outsourcing documents, Vinay Academy supports its clients in implementing critical strategies to improve operating efficiencies and reduce cost.
Maximizing investments in people, capital, and facilities.
In today’s competitive landscape, the location of a facility – and the level of incentives secured – can have a profound impact on the bottom line. As thousands of jurisdictions and elected officials around the world aggressively compete for new jobs and investment dollars, it is more important (and more difficult) than ever for corporate decision-makers to determine the true value of incentive packages. At the same time, actually collecting on the promises made over a multi-year project can be an even more daunting task.
Vinay Academy's Corporate Real Estate Advisory team has decades of experience negotiating and securing some of the largest incentives packages ever offered. Vinay Academy has earned a credible reputation with senior government officials based on our deep experience and long track record of advising companies with site selection and corporate relocations. This allows us to provide our clients with the strongest incentive results.
Our team has diversified industry experience working on major projects ranging from locating new corporate headquarters, advising on back-office relocations and renewals, and finding new greenfield sites for major manufacturing facilities.
Our methodology is customized to be project specific and is designed to identify, maximize, and secure usable tax and business incentives. Most importantly, our 100% dedication to the incentives compliance process ensures that every award is actually achieved.
Identifying opportunities, driving value.
Vinay Academy's Corporate Real Estate Advisory Services practice has a dedicated group of highly experienced professionals, bringing a unique level of enthusiasm, dedication, and creative thinking to each project. Our clients reaped the benefits of our non-confrontational, yet persuasive approach.
For most companies, real estate occupancy and facility costs are typically some of the largest recurring expenditures. Assessing the accuracy of these charges and identifying opportunities for savings is essential. Vinay Academy's professionals deliver deeper, more thorough audits, and are able to find more ways to obtain the greatest value for money possible. Our process is designed to minimize conflicts and to maintain a positive relationship between landlords and tenants. Our service approach proactively ensures that our clients’ needs are fully satisfied and accommodated.
As a major consulting firm with a dedicated practice group serving the corporate real estate community, Vinay Academy draws on wide experience history of uncovering property operating expenses and real estate tax billings, as well as utility and overtime HVAC miscalculations. With in-house engineering experience, we are uniquely positioned to address complicated utility issues involving the lease, financial calculations, and engineering concepts.
Potential saving through a lease audit include:
Driving value throughout a complicated process.
Vinay Academy's comprehensive Project Management oversight services combine our capabilities with architectural design and project management professionals. We take a proactive approach throughout every phase of construction in order to keep costs – and problems – under control.
Establishing a Project audit team at the beginning of a project will stem the seemingly unavoidable problems commonly associated with the construction process, saving time and money. Even if a project has already commenced, we can still customize our approach to meet our client’s needs. In fact, most construction contracts require the vendor to make their books available for audit for up to three years after the project is complete.
Our professionals work to assess potential savings through a construction audit in the following areas:
Our team will assist in negotiating and reviewing the lease and comparing it against construction costs to make sure items the landlord is responsible for are not inadvertently being paid by our client. A thorough knowledge of leases and construction costs is critical to having the project completed at the lease cost.
Our practices assess all professional service contracts including project management, design, and construction management for clarity and market value pricing. Forensic audits are performed throughout the project to verify time charges, billing rates and materials.
With the innumerable decisions required of each project, it is not uncommon for critical information to be missing. Our rigorous review of design drawings identify errors and omissions and confirm clarity, completeness and coordination between the architecture, construction, and engineering professionals. This review is crucial to a project's success in reducing wasted time and unnecessary expense by anticipating and resolving problems before they happen.
The common perception is for construction managers and subcontractors to make up for profits lost during the bid phase with change orders. Being on site and entrenched, they now have negotiating leverage. Vinay Academy levels the field by stress testing every change order, which includes screening for cost, value, accuracy, and redundancy to the base contract. The validity and charge for a change order is confirmed in the field and documented before we recommend approvals. In many cases we are able to negotiate reduced costs to the change orders, and in turn, the project.
During construction, the landlord will bill a tenant directly for a variety of expenses including utilities, freight elevator and janitorial services. These charges may be addressed as part of the tenant improvement clause of the lease, so it is important to make sure these expenses are not included in the operating expense escalation as well, and that the rate does not include any hidden premiums.
Driving value throughout a complicated process.
Vinay Academy's comprehensive Project Management oversight services combine our capabilities with architectural design and project management professionals. We take a proactive approach throughout every phase of construction in order to keep costs – and problems – under control.
Establishing a Project audit team at the beginning of a project will stem the seemingly unavoidable problems commonly associated with the construction process, saving time and money. Even if a project has already commenced, we can still customize our approach to meet our client’s needs. In fact, most construction contracts require the vendor to make their books available for audit for up to three years after the project is complete.
Our professionals work to assess potential savings through a construction audit in the following areas:
Our team will assist in negotiating and reviewing the lease and comparing it against construction costs to make sure items the landlord is responsible for are not inadvertently being paid by our client. A thorough knowledge of leases and construction costs is critical to having the project completed at the lease cost.
Our practices assess all professional service contracts including project management, design, and construction management for clarity and market value pricing. Forensic audits are performed throughout the project to verify time charges, billing rates and materials.
With the innumerable decisions required of each project, it is not uncommon for critical information to be missing. Our rigorous review of design drawings identify errors and omissions and confirm clarity, completeness and coordination between the architecture, construction, and engineering professionals. This review is crucial to a project's success in reducing wasted time and unnecessary expense by anticipating and resolving problems before they happen.
The common perception is for construction managers and subcontractors to make up for profits lost during the bid phase with change orders. Being on site and entrenched, they now have negotiating leverage. Vinay Academy levels the field by stress testing every change order, which includes screening for cost, value, accuracy, and redundancy to the base contract. The validity and charge for a change order is confirmed in the field and documented before we recommend approvals. In many cases we are able to negotiate reduced costs to the change orders, and in turn, the project.
During construction, the landlord will bill a tenant directly for a variety of expenses including utilities, freight elevator and janitorial services. These charges may be addressed as part of the tenant improvement clause of the lease, so it is important to make sure these expenses are not included in the operating expense escalation as well, and that the rate does not include any hidden premiums.
Cleaning up your janitorial charges.
Supplemental cleaning charges consist of additional cleaning services beyond standard building services. Depending on the tenant needs, these charges can range from thousands to millions of dollars. Vinay Academy's highly experienced professionals have negotiated reductions to supplemental cleaning charges by best value approach.
Potential savings through a janitorial audit include:
Workloading is a systematic approach to determine the total hours required to clean a facility. By effectively estimating how much a worker can accomplish in a specified time period, Vinay Academy is often able to find numerous opportunities to both increase efficiency and lower costs.
After establishing the time required for each task, it is necessary to determine the unit price for labor and related costs. Once the length and hourly rate have been calculated, the result is compared to the amount quoted by the cleaning contractor for each service provided to determine the potential savings.
It is not uncommon for a cleaning contractor to attempt to sell a tenant a service which the contractor is already required to provide pursuant to the base building cleaning specifications of the tenant’s lease.
It is sometimes difficult for a tenant to gauge how often a particular service may be necessary (e.g. marble and tile maintenance, vacuuming). Frequency of service is affected by the type of cleaning required, area traffic, and the level of cleanliness desired to suit each tenants’ needs.
During construction, the landlord will bill a tenant directly for a variety of expenses including utilities, freight elevator and janitorial services. These charges may be addressed as part of the tenant improvement clause of the lease, so it is important to make sure these expenses are not included in the operating expense escalation as well, and that the rate does not include any hidden premiums.
info@vinayacademy.com
+91 6366130935